SAMPLE LETTER TO POLICE TO REPORT LOST OR STOLEN MOBILE PHONE

There’s nothing worse than waking up and finding your phone is missing, either lost or stolen. What is the first thing to do? Most people waste time trying to retrace their steps, when the majority of phones can be tracked and traced by the police and phone network. You can write a simple letter to your local police station explaining your situation, and sometimes (if you are lucky) you will get your phone back.

Below is an example letter of what to say to police when reporting a phone lost or stolen:

To:

Officer In Charge

EXAMPLE police station,

EXAMPLE district,

EXAMPLE

Subject: Loss Of The Mobile Phone

Respected Sir,

I am (your name). I am currently residing at (your address). On the 1st of September 2020, my mobile phone was lost at (location of lost phone).

The last time I remember seeing my phone was at about 2 O’clock when I was checking my messages. I was at (location of lost phone) for another 2 hours.

My phone that was lost is an iPhone 11, it has a red and black stripped case. It also has a scratch on the home button. The IMEI number of the phone is (IMEI number of your phone) and the serial number of the phone is (serial number of the lost phone). The mobile number of the SIM used in the lost phone is (Mobile Phone Number). The approximate value of a new model of this device is £599.99.

You are requested to kindly register my complaint about the lost/stolen phone and to give me an attested copy so that I may submit this to my service provider in order to block my current mobile phone number and to prevent any abuse of the SIM within the lost phone.

I shall also be obliged if you kindly take any action to tracing and recovering the lost iPhone.

Yours Sincerely,

(your city)   (enter signature)

(current date) (your name)

Contact Number: (No.)

Email: (Email address)

 

Letter Analysis: Why is each part important?

“To:

Officer In Charge

EXAMPLE police station,

EXAMPLE district,

EXAMPLE               “

This part is important as it is which police station you will be sending the letter to. This of course is needed, otherwise you will never be able to get your phone found by the police. It is important that you send the letter to a police station local to your current address, as it makes it easier if they need to ask you further questions or even returning the phone to your address.

“Subject: Loss Of The Mobile Phone”

The subject is very important with any police document, as everything is filed by their subject. It would be very foolish to put your letter with no subject or a random subject, as it will end up in the trash or unfound. Make sure your subject is clear and tells them exactly what you need.

“Respected Sir”

With the police, you always need to be polite. It is important that you are polite as it is respectful, and you need them on your side. They aren’t going to help you if you open your letter with “sup”.

“I am (your name).”

State clearly your name, so that they know what your name is. They need to know this for finding the phone, and when they give it back to you etc. It also is important, as this will go into your files.

“I am currently residing at (your address).”

Telling the police your address is very important, as it will likely be where they return the phone, if not, you will be asked to pick it up in the station. Make sure you give them the current and correct address with no typos.

“On the 1st of September 2020, my mobile phone was lost at (location of lost phone).”

By telling them the exact date, not only is it easier to file, however it makes it easier to track down your phone, as they know exactly when to look at camera footage etc. The second part of the sentence is also very important, as you are telling them the last place you had your phone. By telling them this is basically helping them solve 99% of the case already.

“The last time I remember seeing my phone was at about 2 O’clock when I was checking my messages. I was at (location of lost phone) for another 2 hours.”

This isn’t as important but may be helpful with finding your phone. By telling them the last time you remember seeing it, it could help them narrow down the search a lot more with things like CCTV etc. Also, telling them the time you spent in the place after the last time you saw your phone could also help.

“My phone that was lost is an iPhone 11, it has a red and black stripped case. It also has a scratch on the home button. The IMEI number of the phone is (IMEI number of your phone) and the serial number of the phone is (serial number of the lost phone). The mobile number of the SIM used in the lost phone is (Mobile Phone Number). The approximate value of a new model of this device is £599.99. “

This is a massive help to the police. Not only will they be able to tell its your phone by looking at it, but by checking the IMEI and SIM number etc, they could be able to track it down by scanning for it. It shortens the time the search would normally take massively and you can be reunited with your phone in no time.

Contact info

Your contact information at the bottom of the page is the most important part of the letter. It allows the police to get in touch if they need to ask any questions, or if they find your phone.

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